Clinical Establishments

The Clinical Establishment Act Registration was implemented to provide for the registration and regulation of all clinical establishments (hospitals, dispensaries, clinics etc.) in the country with a view to prescribe minimum standards of facilities and services that may be provided by them so that mandate of Article 47 of the Constitution for improvement in public health may be achieved. The Act prescribes for clinical establishment online registration which is sought after through the portal of the Ministry of Health and Family Welfare. The non-registration of such facilities will lead to monetary penalties under the act. The health sector being a sensitive industry requires strict compliance. The Clinical Establishment Registration and following the same to a large extent ensures public health in the country.

Need of Clinical Establishment Online Registration

The Clinical Establishment Act provides for various conditions to get registration under this act and the necessity of registration ensures that the units providing health services are operating based on the safety and quality standards as set by the regulating authority. Some of the major objectives of the Clinical Establishment Registration are as follows-

• To establish digital registration of clinical establishments at the national, state and district levels.
• To prevent quackery by unqualified practitioners by introducing a mandatory registration system.
• To improve the overall quality of the healthcare system in the country.
• Establish standardisation of healthcare facilities by prescribing minimum standards of facilities and services for all categories of healthcare establishments.
• To ensure compliance with the standard treatment guidelines.
• To implement other healthcare facility compliance including stabilisation of emergency medical conditions, display of range of rates to be charged, maintenance of records etc.

Clinical Establishment Covered Under This Act

All clinical establishments across all recognized systems of medicine (allopathy, ayurveda, yoga, naturopathy, homoeopathy, siddha, unani and sowa rigpa etc.) in both the public and private sectors are covered under this Act. This includes all establishments owned, controlled or managed by the Government, a trust, a corporation, a local authority and a single doctor. The major units to get clinical establishment online registration are as follows-

• Hospital
• Maternity Home
• Nursing Home
• Dispensary
• Clinic
• Sanatorium

Apart from the given establishments, the institutions providing services including the diagnosis, treatment, and care for injury, illness, deformity, abnormality, and pregnancy are also called clinical establishments. These clinical establishments need to get the Clinical Establishment Act Registration to legally operate in India. This provision for the registration of clinical establishments does not imply that the establishments are managed by the armed forces including the Army, the Navy and the Air Force.

The Ministry of Health and Family Welfare provides an online facility to register under the Clinical Establishments Act. There are two types of registration for medical facilities operating in India-

• Provisional Registration

No enquiry is to be done before the grant of the certificate of provisional registration, which is granted for one year at a time. The operator of such a clinical establishment needs to renew the registration certificate at least 30 days in advance before the date of expiry.

• Permanent registration

To get permanent registration, the clinical establishment needs to meet minimum standards as notified by the government. After a thorough inspection of these minimum standards, the clinical establishment is provided with the registration certificate which remains valid for a period of five years.

The prescribed conditions that the clinical establishments need to comply with to get the clinical establishment registration certificate are as follows-

• The minimum standards of facilities and services must be ensured.
• The minimum requirements of personnel must be met by the establishment.
• The records and reporting must be maintained as per the provisions established in the Clinical Establishment Act.
• The clinical establishment shall undertake to provide within the staff and facilities available such medical examination and treatment as may be required to stabilize the emergency medical condition of any individual who comes or is brought to such clinical establishment.
• Display the registration certificate at a prominent place on the premises of the clinical establishment.
• Ensure compliance with Standard Treatment Guidelines as may be determined and issued by the Central Government or State Government and updated from time to time.
• Maintain and provide electronic medical or health records of every patient, as may be determined and issued by the Central Government or State Government, as the case may be.
• Maintain and provide information and statistics in accordance with all other applicable laws that are in force and rules made thereunder.

The first step is to get the provisional registration for the clinical establishment. Afterwards, when the clinical establishment confirms all the minimum standards as prescribed by the government, it can apply for permanent registration. The documents required for the provisional registration are as follows-

• Application Form
• Identity Proof of the Owner
• Address Proof of the Establishment
• Registration Certificate of the Person-In-Charge
• Qualification Certificate of the Person-In-Charge
• Proof of Payment of the Registration Fee

The process of getting a clinical establishment registration is very flexible as the government provides multiple ways to get the registration. The owners of the clinical establishments can seek the office of the District Chief Medical Officer (CMO) and submit the application in offline method or send the same through post along with the proof of payment of the registration fee. But you can avoid all that hassle by just reaching out to the corpseed - your reliable business partner to get the clinical establishment registration. Corpseed provides the facility to issue the same online method through the following steps-

• Contact with Corpseed
• An expert will be assigned to you
• Share your requirements with the experts
• They will answer all your queries
• Provide them with all the information they ask for
• They will handle everything on your behalf
• Licence will be provided to you by email or courier

If you are operating a clinical establishment without registering it then you may need to face a monetary penalty as per the table below. If the Clinical establishment is not able to pay the penalties then the cost of the fine will be recovered from the land revenue and the facility will be shut down by the district administration. The penalty for non-registration under the Clinical Establishment Act is as follows-

Clinical Establishment Registration Fees

The fees for the clinical establishment online registration are determined by the state government. For this reason, the fees in different states differ from each other. To give you an idea let's take an example of the state of Bihar where fees vary from fifty rupees to three thousand rupees depending on two factors - the region and the type of clinical establishment. The region is classified into three categories - urban, rural and metro while the clinical establishments are divided into three categories - outpatient care, in-patient care and testing & diagnostic.

Renewal of the Clinical Establishment Registration Certificate

The renewal has to be done before the expiry of the registration certificate. For the provisional registration of clinical establishments, the validity period is one year and the renewal application should be submitted one month in advance. While for the permanent registration of clinical establishments, the validity period is five years and the application for the renewal of the same shall be submitted six months in advance before the expiry. If you choose corpseed as your partner, we take care of all your business renewals and registrations and you don’t miss any deadlines.

Running a business on the track of growth not only demands infrastructure or capital but also compliance with the rules and regulations of the country. And that’s not optional as their violation can cause monetary penalties. This is where Corpseed comes into the picture. Being India’s most trusted business compliance management firm, Corpseed has teams of professionals with years of experience and expertise working in the industry. Our best teams will assist you in getting your Clinical Establishment Registration through a hassle-free digitised process and fulfil the renewal obligations on time. For all your business needs, Corpseed acts as a one-stop solution.